Terms & Conditions of Hire

These Terms and Conditions apply to all bookings made with Bar Hire UK Holdings LTD, trading as Bar Hire UK ("the Company", "we", "us") by the client ("the Hirer", "you"). By booking our services or equipment, you agree to be bound by these terms.

1. Definitions

• "The Company" refers to Bar Hire UK Holdings LTD (trading as Bar Hire UK), located at Wixford Road, Alcester, Warwickshire, B50 4LG.
• "The Hirer" refers to the person, company, or organisation booking the equipment or services.
• "Equipment" refers to mobile bars, kegs, dispensing systems, coolers, glassware, and any other items supplied by the Company.
• "Hire Period" is the duration from delivery/setup to collection.

2. Booking & Payment

2.1 Deposit

A non-refundable deposit (typically 25% of the total quote) is required to secure your booking date. No booking is confirmed until this deposit is received.

2.2 Balance

The remaining balance must be paid in full no later than 14 days prior to the event date.

2.3 Late Bookings

Bookings made within 14 days of the event must be paid in full at the time of booking.

2.4 VAT

All prices quoted are subject to VAT at the current prevailing rate unless otherwise stated.

3. Security Deposit

3.1 Requirement

For "Dry Hire" (equipment only) and glassware hire, a refundable security deposit may be required.

3.2 Deductions

We reserve the right to deduct from this deposit for:

• Loss or damage to equipment.
• Missing glassware or crates.
• Extra cleaning required beyond standard use.

3.3 Refund

The balance of the security deposit will be returned within 7 days of collection, following a satisfactory inspection of the goods.

4. Cancellations

In the event of cancellation by the Hirer, the following charges apply:

• More than 30 days notice: Loss of booking deposit only.
• 14 to 30 days notice: 50% of the total hire fee.
• Less than 14 days notice: 100% of the total hire fee.

5. Delivery, Setup & Access

5.1 Access

The Hirer must ensure suitable access for our vehicles and staff. Unless previously agreed, delivery is assumed to be to the ground floor with no steps or difficult terrain.

5.2 Delays

If setup is delayed due to poor access or the venue not being ready, additional labor charges may apply (£50 per hour).

5.3 Parking

The Hirer must provide or pay for suitable parking for our delivery vehicles during setup and collection.

5.4 Site Readiness

For keg hire, the Hirer must ensure a stable, flat surface and access to a standard 13-amp power socket within 2 meters of the bar location (if cooling equipment is hired).

6. Equipment Use & Liability

6.1 Ownership

All equipment remains the property of Bar Hire UK Holdings LTD at all times.

6.2 Care

The Hirer is responsible for the safe custody of equipment during the hire period. You must insure the equipment against theft, loss, or damage while it is in your possession.

6.3 Damage

Any damage caused by misuse, neglect, or guest behaviour will be charged to the Hirer at the full replacement cost.

6.4 Malfunction

In the rare event of equipment failure, you must contact us immediately on 0800 861 1471. We will attempt to repair or replace the item. We accept no liability for loss of trade or beverage stock due to equipment failure if we are not notified immediately.

7. Glassware & Breakages

7.1 Returns

All glassware must be returned empty and placed upright in the crates provided.

7.2 Cleaning

If you have booked "Dirty Return," simply empty the glasses. If not, glasses must be rinsed.

7.3 Breakages

Broken or missing glasses will be charged at the current replacement rate (typically £2-£5 per glass depending on style).

8. Licensing & Alcohol

8.1 Responsibility

For "Dry Hire" or "Staff Only" hire where the Hirer supplies the alcohol, the Hirer is responsible for obtaining any necessary Temporary Event Notices (TENs) or licenses required for the sale or supply of alcohol.

8.2 Paid Bars

Where Bar Hire UK provides a cash/card bar service, we will operate under our own Personal License and arrange the necessary TENs (subject to venue restrictions).

8.3 Right to Refuse

Our staff reserve the right to refuse service to any person who appears intoxicated, under 18, or abusive.

9. Force Majeure

We accept no liability for any failure to supply services where such failure is caused by events beyond our reasonable control (e.g., extreme weather, road closures, pandemics, or vehicle breakdown). In such cases, our liability is limited to a refund of the hire fee.

Contact Us

If you have any questions about these Terms and Conditions, please contact us: